{"id":2891,"date":"2020-10-01T16:54:00","date_gmt":"2020-10-01T14:54:00","guid":{"rendered":"https:\/\/catuslaw.com\/blog\/compliance-management-folge-10-geschaftspartner-management\/"},"modified":"2022-03-10T10:47:47","modified_gmt":"2022-03-10T09:47:47","slug":"compliance-management-episode-10-managing-business-partners","status":"publish","type":"post","link":"https:\/\/catuslaw.com\/en\/blog\/compliance-management-episode-10-managing-business-partners\/","title":{"rendered":"Compliance Management Episode 10: Managing Business Partners"},"content":{"rendered":"\n<!-- Block-Wrapper Anfang -->\n<div id=\"header-1col-block_60d47a7d7f933\" class=\"block block--header-1col\" >\n  <div class=\" block__inner block__inner--header-1col \">\n<!-- \/Block-Wrapper Anfang -->\n\n    <div class=\"container\">\n      <div class=\"content row\">\n        <div class=\"col-12\">\n\n          \n\n  <div class=\"content__modul content__img content__img--quer\">\n    <img decoding=\"async\" src=\"https:\/\/catuslaw.com\/wp-content\/uploads\/2021\/06\/12-month-compliance-challenge-geschaeftspartner-management-aspect-ratio-3-2-1.jpg\">\n      <\/div>\n\n\n        <\/div>\n      <\/div>\n    <\/div>\n\n\n<!-- Block-Wrapper Ende -->\n  <\/div><!-- .block__inner -->\n<\/div><!-- .block -->\n<!-- \/Block-Wrapper Ende -->\n\n\n\n\n  <style type=\"text\/css\">\n    \/* H\u00f6he *\/\n    #header-1col-block_60d47a7d7f933 .block__inner--header-1col{\n              min-height: 50vh;\n          }\n\n    \n    \n    \n    \n    \n    \/* Hintergrundbild *\/\n    \n    \/* Navigationshintergrund und Verlauf *\/\n    \n    \/* Block-Einstellungen *\/\n    #header-1col-block_60d47a7d7f933{      background-color: #FFFFFF;          }                  <\/style>\n\n\n\n<!-- Block-Wrapper Anfang -->\n<div id=\"content-1col-block_60d47a907f935\" class=\"block block--content-1col pt-3 pb-0   \">\n  <div class=\"block__inner block__inner--content-1col container \">\n    <!-- \/Block-Wrapper Anfang -->\n\n        <div class=\"row\">\n                    <div class=\"col-12\">\n          \n          \n            \n<div class=\"content__modul content__text\">\n  <h2>Compliance Management<br \/>\nEpisode 10: Managing Business Partners<\/h2>\n<p>In order to denote uncharted and possibly dangerous territories, ancient maps sometimes display the warning \u201cHic sunt dracones\u201d (\u201cHere there be dragons\u201d). Aside from the topic of Compliance Monitoring &amp; Review, dealing with business partners often represents the largest \u201cblind spot\u201d in a company\u2019s Compliance Management System (CMS). <span class=\"marginalia\">It is estimated that only about half of companies includes its suppliers and subcontractors in its compliance program.<\/span> The misconception that compliance risks can easily be shifted into business partner\u2019s area of responsibility may contribute to this. That may not be correct. Rather, the following principles apply:<\/p>\n<ul>\n<li>Companies <strong>cannot<\/strong> discharge themselves of responsibility by entrusting third parties with the execution of risky activities<\/li>\n<li>Moreover, they are generally <strong>responsible<\/strong> for what third parties do on their behalf<\/li>\n<\/ul>\n<p>But what are, in practice, the most important steps towards risk-based management of business-partners?<\/p>\n<\/div>\n\n          \n\n          <\/div>\n        <\/div>\n\n<!-- Block-Wrapper Ende -->\n      <\/div><!-- .block__inner -->\n<\/div><!-- .block -->\n<!-- \/Block-Wrapper Ende -->\n\n<script>\n\nvar kachelID = '#content-1col-block_60d47a907f935';\n\noneColSlider(kachelID);\n\nfunction oneColSlider(kachelID){\n\n  var kachelSelector = kachelID + ' .onecol-slider__inner';\n  var dotSelector = kachelID + ' .onecol-slider__dots';\n  var arrowsSelector = kachelID + ' .onecol-slider__arrows';\n\n  jQuery( document ).ready(function() {\n      jQuery(kachelSelector).slick({\n        dots: true,\n        appendDots: jQuery(dotSelector),\n        arrows: true,\n        appendArrows: jQuery(arrowsSelector),\n        prevArrow: '<i class=\"fas fa-arrow-alt-circle-left onecol-slider__arrows--prev\"><\/i>',\n        nextArrow: '<i class=\"fas fa-arrow-alt-circle-right onecol-slider__arrows--next\"><\/i>',\n        infinite: true,\n        speed: 500,\n        autoplay: true,\n        autoplaySpeed: 10000,\n        slidesToShow: 1\n\n      });\n    });\n\n}\n<\/script>\n\n\n  <style type=\"text\/css\">\n    #content-1col-block_60d47a907f935{      background-color: #FFFFFF;          }                  <\/style>\n\n\n\n<!-- Block-Wrapper Anfang -->\n<div id=\"content-1col-block_60d47abd7f937\" class=\"block block--content-1col pt-3 pb-0   \">\n  <div class=\"block__inner block__inner--content-1col container \">\n    <!-- \/Block-Wrapper Anfang -->\n\n        <div class=\"row\">\n                    <div class=\"col-12\">\n          \n          \n            \n<div class=\"content__modul content__text\">\n  <h3>Taking stock<\/h3>\n<p>First, we need to know who is a \u201cbusiness partner\u201d in the first place. This is assessed differently depending on a company\u2019s business area. <span class=\"marginalia\">As a rule of thumb, at least those persons or organizations who work for a company (except employees) or otherwise represent it should be included.<\/span> Typical examples of business partners are sales partners, customs agents, or consultants. The stock-taking process should include the following questions:<\/p>\n<ul>\n<li>What does the company need this business partner for?<\/li>\n<li>What can this business partner do that existing business partners were unable to do?<\/li>\n<li>Why did the company choose this particular business partner? Is this business partner particularly qualified for the task in relation to others (performance, price, experience)?<\/li>\n<li>Does the business partner use other business partners in turn? If so, for what purpose and with what specific mandate?<\/li>\n<\/ul>\n<\/div>\n\n          \n\n          <\/div>\n        <\/div>\n\n<!-- Block-Wrapper Ende -->\n      <\/div><!-- .block__inner -->\n<\/div><!-- .block -->\n<!-- \/Block-Wrapper Ende -->\n\n<script>\n\nvar kachelID = '#content-1col-block_60d47abd7f937';\n\noneColSlider(kachelID);\n\nfunction oneColSlider(kachelID){\n\n  var kachelSelector = kachelID + ' .onecol-slider__inner';\n  var dotSelector = kachelID + ' .onecol-slider__dots';\n  var arrowsSelector = kachelID + ' .onecol-slider__arrows';\n\n  jQuery( document ).ready(function() {\n      jQuery(kachelSelector).slick({\n        dots: true,\n        appendDots: jQuery(dotSelector),\n        arrows: true,\n        appendArrows: jQuery(arrowsSelector),\n        prevArrow: '<i class=\"fas fa-arrow-alt-circle-left onecol-slider__arrows--prev\"><\/i>',\n        nextArrow: '<i class=\"fas fa-arrow-alt-circle-right onecol-slider__arrows--next\"><\/i>',\n        infinite: true,\n        speed: 500,\n        autoplay: true,\n        autoplaySpeed: 10000,\n        slidesToShow: 1\n\n      });\n    });\n\n}\n<\/script>\n\n\n  <style type=\"text\/css\">\n    #content-1col-block_60d47abd7f937{      background-color: #FFFFFF;          }                  <\/style>\n\n\n\n<!-- Block-Wrapper Anfang -->\n<div id=\"content-1col-block_60d47ae67f939\" class=\"block block--content-1col pt-3 pb-0   \">\n  <div class=\"block__inner block__inner--content-1col container \">\n    <!-- \/Block-Wrapper Anfang -->\n\n        <div class=\"row\">\n                    <div class=\"col-12\">\n          \n          \n            \n<div class=\"content__modul content__text\">\n  <h3>Risk assessment<\/h3>\n<p><span class=\"marginalia\">Business partners must then be evaluated with regard to existing risks.<\/span> Did the evaluation, for example, find that<\/p>\n<ul>\n<li>the business partner has regular contact with representatives of local authorities,<\/li>\n<li>approval sought from the authorities is essential for the company\u2019s business activities in the market,<\/li>\n<\/ul>\n<p>then this is extremely important information. This reflects considerable compliance (and corruption) risks, without there necessarily having been any concrete evidence of undue influence.<\/p>\n<p>In addition, country and industry risks (Corruption Perception Index and special regulatory requirements) are important indicators, and order volume can also be a reason to take a particularly close look at a business relationship. Last but not least, warning signs, \u201cred flags\u201d, may indicate special risks in individual cases, for example, if the business partner is unknown in the industry, the actual added value by the business partner is unclear, or unusual payment methods (cash payment, off-shore accounts) have been identified.<\/p>\n<\/div>\n\n          \n\n          <\/div>\n        <\/div>\n\n<!-- Block-Wrapper Ende -->\n      <\/div><!-- .block__inner -->\n<\/div><!-- .block -->\n<!-- \/Block-Wrapper Ende -->\n\n<script>\n\nvar kachelID = '#content-1col-block_60d47ae67f939';\n\noneColSlider(kachelID);\n\nfunction oneColSlider(kachelID){\n\n  var kachelSelector = kachelID + ' .onecol-slider__inner';\n  var dotSelector = kachelID + ' .onecol-slider__dots';\n  var arrowsSelector = kachelID + ' .onecol-slider__arrows';\n\n  jQuery( document ).ready(function() {\n      jQuery(kachelSelector).slick({\n        dots: true,\n        appendDots: jQuery(dotSelector),\n        arrows: true,\n        appendArrows: jQuery(arrowsSelector),\n        prevArrow: '<i class=\"fas fa-arrow-alt-circle-left onecol-slider__arrows--prev\"><\/i>',\n        nextArrow: '<i class=\"fas fa-arrow-alt-circle-right onecol-slider__arrows--next\"><\/i>',\n        infinite: true,\n        speed: 500,\n        autoplay: true,\n        autoplaySpeed: 10000,\n        slidesToShow: 1\n\n      });\n    });\n\n}\n<\/script>\n\n\n  <style type=\"text\/css\">\n    #content-1col-block_60d47ae67f939{      background-color: #FFFFFF;          }                  <\/style>\n\n\n\n<!-- Block-Wrapper Anfang -->\n<div id=\"content-1col-block_60d47b0c7f93b\" class=\"block block--content-1col pt-3 pb-0   \">\n  <div class=\"block__inner block__inner--content-1col container \">\n    <!-- \/Block-Wrapper Anfang -->\n\n        <div class=\"row\">\n                    <div class=\"col-12\">\n          \n          \n            \n<div class=\"content__modul content__text\">\n  <h3>Review<\/h3>\n<p>Depending on the level of risk, business partners must then be reviewed \u2013 either retrospectively, if no review has taken place in the past, and\/or in a defined process for new business partners. This review is usually summarized under the heading \u201cbackground checks\u201d, which can be a comparison against the most important \u201cblacklists\u201d (such as the World Bank Listing of Ineligible Firms &amp; Individuals or public corruption registers). Even simple search engine queries can yield interesting results. The higher the risks, the more the business partner must be \u201cput to the test\u201d, in particular through a detailed analysis of beneficial ownership.<\/p>\n<\/div>\n\n          \n\n          <\/div>\n        <\/div>\n\n<!-- Block-Wrapper Ende -->\n      <\/div><!-- .block__inner -->\n<\/div><!-- .block -->\n<!-- \/Block-Wrapper Ende -->\n\n<script>\n\nvar kachelID = '#content-1col-block_60d47b0c7f93b';\n\noneColSlider(kachelID);\n\nfunction oneColSlider(kachelID){\n\n  var kachelSelector = kachelID + ' .onecol-slider__inner';\n  var dotSelector = kachelID + ' .onecol-slider__dots';\n  var arrowsSelector = kachelID + ' .onecol-slider__arrows';\n\n  jQuery( document ).ready(function() {\n      jQuery(kachelSelector).slick({\n        dots: true,\n        appendDots: jQuery(dotSelector),\n        arrows: true,\n        appendArrows: jQuery(arrowsSelector),\n        prevArrow: '<i class=\"fas fa-arrow-alt-circle-left onecol-slider__arrows--prev\"><\/i>',\n        nextArrow: '<i class=\"fas fa-arrow-alt-circle-right onecol-slider__arrows--next\"><\/i>',\n        infinite: true,\n        speed: 500,\n        autoplay: true,\n        autoplaySpeed: 10000,\n        slidesToShow: 1\n\n      });\n    });\n\n}\n<\/script>\n\n\n  <style type=\"text\/css\">\n    #content-1col-block_60d47b0c7f93b{      background-color: #FFFFFF;          }                  <\/style>\n\n\n\n<!-- Block-Wrapper Anfang -->\n<div id=\"content-1col-block_60d47b2a7f93d\" class=\"block block--content-1col pt-3 pb-0   \">\n  <div class=\"block__inner block__inner--content-1col container \">\n    <!-- \/Block-Wrapper Anfang -->\n\n        <div class=\"row\">\n                    <div class=\"col-12\">\n          \n          \n            \n<div class=\"content__modul content__text\">\n  <h3>Supporting measures<\/h3>\n<p><span class=\"marginalia\">Supporting measures may include contractual provisions and other safeguards, such as the incorporation of compliance clauses, the determination of audit rights, or training courses.<\/span><\/p>\n<p>In particular, contractual compliance clauses provide necessary legal leverage to actually exercise control in the business relationship and to be able to react appropriately to irregularities.<\/p>\n<\/div>\n\n          \n\n          <\/div>\n        <\/div>\n\n<!-- Block-Wrapper Ende -->\n      <\/div><!-- .block__inner -->\n<\/div><!-- .block -->\n<!-- \/Block-Wrapper Ende -->\n\n<script>\n\nvar kachelID = '#content-1col-block_60d47b2a7f93d';\n\noneColSlider(kachelID);\n\nfunction oneColSlider(kachelID){\n\n  var kachelSelector = kachelID + ' .onecol-slider__inner';\n  var dotSelector = kachelID + ' .onecol-slider__dots';\n  var arrowsSelector = kachelID + ' .onecol-slider__arrows';\n\n  jQuery( document ).ready(function() {\n      jQuery(kachelSelector).slick({\n        dots: true,\n        appendDots: jQuery(dotSelector),\n        arrows: true,\n        appendArrows: jQuery(arrowsSelector),\n        prevArrow: '<i class=\"fas fa-arrow-alt-circle-left onecol-slider__arrows--prev\"><\/i>',\n        nextArrow: '<i class=\"fas fa-arrow-alt-circle-right onecol-slider__arrows--next\"><\/i>',\n        infinite: true,\n        speed: 500,\n        autoplay: true,\n        autoplaySpeed: 10000,\n        slidesToShow: 1\n\n      });\n    });\n\n}\n<\/script>\n\n\n  <style type=\"text\/css\">\n    #content-1col-block_60d47b2a7f93d{      background-color: #FFFFFF;          }                  <\/style>\n\n\n\n<!-- Block-Wrapper Anfang -->\n<div id=\"content-1col-block_60d47b427f93f\" class=\"block block--content-1col pt-3 pb-0   \">\n  <div class=\"block__inner block__inner--content-1col container \">\n    <!-- \/Block-Wrapper Anfang -->\n\n        <div class=\"row\">\n                    <div class=\"col-12\">\n          \n          \n            \n<div class=\"content__modul content__text\">\n  <h3>Conclusion<\/h3>\n<p>Let\u2019s be honest, careful management of business partners can be very costly, and yes, there are some \u201cdragons\u201d lurking here that have to be defeated. However, the result is \u201cwin-win\u201d. First, the company protect itself against liability and reputational risks. Second, the transparency and evaluation of business partners produced by this review actually serves a company\u2019s interests, namely in creating a precise understanding of the reason for and the structure of a business relationship, a business partner, and its services provided. From a business perspective, this \u201cinventory\u201d is often long overdue, and will later be reflected in a corresponding return on investment.<\/p>\n<\/div>\n\n          \n\n          <\/div>\n        <\/div>\n\n<!-- Block-Wrapper Ende -->\n      <\/div><!-- .block__inner -->\n<\/div><!-- .block -->\n<!-- \/Block-Wrapper Ende -->\n\n<script>\n\nvar kachelID = '#content-1col-block_60d47b427f93f';\n\noneColSlider(kachelID);\n\nfunction oneColSlider(kachelID){\n\n  var kachelSelector = kachelID + ' .onecol-slider__inner';\n  var dotSelector = kachelID + ' .onecol-slider__dots';\n  var arrowsSelector = kachelID + ' .onecol-slider__arrows';\n\n  jQuery( document ).ready(function() {\n      jQuery(kachelSelector).slick({\n        dots: true,\n        appendDots: jQuery(dotSelector),\n        arrows: true,\n        appendArrows: jQuery(arrowsSelector),\n        prevArrow: '<i class=\"fas fa-arrow-alt-circle-left onecol-slider__arrows--prev\"><\/i>',\n        nextArrow: '<i class=\"fas fa-arrow-alt-circle-right onecol-slider__arrows--next\"><\/i>',\n        infinite: true,\n        speed: 500,\n        autoplay: true,\n        autoplaySpeed: 10000,\n        slidesToShow: 1\n\n      });\n    });\n\n}\n<\/script>\n\n\n  <style type=\"text\/css\">\n    #content-1col-block_60d47b427f93f{      background-color: #FFFFFF;          }                  <\/style>\n\n\n\n<!-- Block-Wrapper Anfang -->\n<div id=\"content-1col-block_60d47b5a7f941\" class=\"block block--content-1col pt-3 pb-3   \">\n  <div class=\"block__inner block__inner--content-1col container \">\n    <!-- \/Block-Wrapper Anfang -->\n\n        <div class=\"row\">\n                    <div class=\"col-12\">\n          \n          \n            \n<div class=\"content__modul content__text\">\n  <h3>What\u2019s Next<\/h3>\n<p>In our next \u2013 and penultimate \u2013 episode, we will deal with <a href=\"https:\/\/catuslaw.com\/en\/blog\/compliance-management-folge-11-due-diligence-and-integration-into-ma-processes\/\">due diligence and integration in M&amp;A processes<\/a>.<\/p>\n<p><strong>If you are unsure how to set up your CMS successfully, please feel free to <a href=\"mailto:info@catuslaw.com\">contact<\/a> me.<\/strong><\/p>\n<\/div>\n\n          \n\n          <\/div>\n        <\/div>\n\n<!-- Block-Wrapper Ende -->\n      <\/div><!-- .block__inner -->\n<\/div><!-- .block -->\n<!-- \/Block-Wrapper Ende -->\n\n<script>\n\nvar kachelID = '#content-1col-block_60d47b5a7f941';\n\noneColSlider(kachelID);\n\nfunction oneColSlider(kachelID){\n\n  var kachelSelector = kachelID + ' .onecol-slider__inner';\n  var dotSelector = kachelID + ' .onecol-slider__dots';\n  var arrowsSelector = kachelID + ' .onecol-slider__arrows';\n\n  jQuery( document ).ready(function() {\n      jQuery(kachelSelector).slick({\n        dots: true,\n        appendDots: jQuery(dotSelector),\n        arrows: true,\n        appendArrows: jQuery(arrowsSelector),\n        prevArrow: '<i class=\"fas fa-arrow-alt-circle-left onecol-slider__arrows--prev\"><\/i>',\n        nextArrow: '<i class=\"fas fa-arrow-alt-circle-right onecol-slider__arrows--next\"><\/i>',\n        infinite: true,\n        speed: 500,\n        autoplay: true,\n        autoplaySpeed: 10000,\n        slidesToShow: 1\n\n      });\n    });\n\n}\n<\/script>\n\n\n  <style type=\"text\/css\">\n    #content-1col-block_60d47b5a7f941{      background-color: #FFFFFF;          }                  <\/style>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[4],"tags":[],"class_list":["post-2891","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Business Partners &#8211; Compliance Management Episode 10<\/title>\n<meta name=\"description\" content=\"Dealing with business partners often represents the largest \u201cblind spot\u201d in a company\u2019s Compliance Management System (CMS).\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/catuslaw.com\/en\/blog\/compliance-management-episode-10-managing-business-partners\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Business Partners &#8211; 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